|Using the LabelWiz
These are instructions for using the LabelWiz
designer to create/design/customize mailing/shipping labels for use with your Sesame
applications. For LabelWiz installation/setup instructions and an easy
tutorial on using LabelWiz, click the
LabelWiz Setup button on the LabelWiz form.
LabelWiz helps you quickly and easily design mailing label
templates that you can link to any form in any Sesame application to print mailing and
shipping labels, ID/name badges, and the like. You don't need to export your data. You don't need
an external program. LabelWiz does it all — right from inside Sesame.
LabelWiz works with US Letter size portrait-oriented label sheets.
It's not for dedicated label devices like the DYMO, Seiko and Brother labelers. It's
not an envelope printer.
Assign a unique name to each label definition. The Label Name should describe
the type of label (such as Avery 5160), the number of labels per sheet (30 Up,
for example) and optionally the application and/or form that it is designed for (such as
Contacts). If you will be accessing your label definitions from different applications
or forms with differently-named elements, add the application name and/or form name as
part of the Label Name. The Label Name is what will appear on your pop-up
menu when you click the Print Label button on your form, so you want to be sure you're
selecting a label with the correct layout elements for that form.
If you use the Find Label button, the Label Name field will automatically
be filled with a default name for the selected label. You can then modify this name as
The Label Settings tab
The Import Label button displays a pick-list of available Avery label templates,
including their product number, labels per sheet, rows and
columns, label width and height, column gap and top and
left margins. When you select a label sheet, you're prompted to import its specs
into the current record. If you say 'Yes' and there are already specs in the record (on
the Label Settings tab) they will be overwritten. Any data on any of the other
tabs will not be affected.
You can always enter your label specs manually, and make small adjustments to them
to accommodate your particular printer.
Cols, Rows, Labels per Sheet
Select the number of columns and rows for the label sheet you're
defining. The Labels per Sheet field will then show the number of labels on the
Font, Font Size
Select the font from the Font dropdown, or type in a different font. If you type
in a different font, it must be spelled exactly. Otherwise, the label will print in
your computer's default font. When using a different font, if the font name begins with
the letter B, I or P then type the font name in lowercase letters.
A capital B specifies bold, a capital I specifies italics,
and a capital P specifies bold/italics. For example, if you're
specifying "Baskerville" as your font, then type in "baskerville". If you want it to
print bold, then type in "Bbaskerville".
Select your font size from the Font Size dropdown, or type in your own font
size. If you are printing to small address labels, such as the Avery 5160 where the
label size is 2 5/8 inches wide and 1 inch tall, then you must use a small font size,
such as 12. Also, on a small label like this, you should not print more than 6 lines on
it. If you do, the last lines are liable to print on the label below it.
Label Width, Label Height, Column
Gap, Top/Left Margins
These settings must be accurate for the label you are using. You can measure these
using a good ruler with small divisions, but you're better off getting the settings
from a label maker or by using the LabelWiz's Import Label button. The following
site has a cross-reference chart for the most popular Avery label sheets.
Find the Avery label number you're using on the chart, click the Click here to
view button, then click the Click here for dimensions link. Use the
dimensions shown when defining your label. Round all three-decimal-place numbers to two
Small adjustments to the above settings can get your label sheets to print
precisely to most any sheet-fed printer. All printers are not created equal. Some
have slightly larger or smaller "no-print" margins, some feed the sheets so that
printing starts a little closer to or farther away from the sheet edge. LabelWiz
provides a little extra "breathing room" so that anything you print is more likely
to print inside the label (die) cut.
- Test print on a plain sheet of paper.
- Hold the printed sheet squarely behind the label sheet and hold them both up
to the light to check the alignment of your layout. Slight adjustments to the
layout might be necessary.
- If the labels "creep" down the sheet, decrease the label
height a bit. If the labels creep up the sheet, increase the
label height a bit.
- If the entire sheet is slightly misaligned, adjust the top and/or
left margins slightly.
- When satisfied with the layout, print onto the label sheets.
The Merge Elements tab
Element Names for Label
Type your layout element names in the multi-line field. If the element name on
your form is "First Name", then type in *First Name*. If you have elements named
"First Name" and "Last Name", and you want them to print on one line, type:
*First Name* *Last Name*
All merge fields must be enclosed in asterisks.
Use the "+" character to force additional space, as in
the following example:
In this case, you are telling LabelWiz:
Print two spaces between the State and Zip.
To print a line of literal text, just type it without asterisks,
as in this example:
To Be Opened by Addressee Only!
You can place literal text and merge fields on the same line, as
in this example:
Name: *FName* *MI* *LName*
or, as in this example:
To be opened by *FirstName* *LastName* only!
NEVER use the "+" sign except to specify additional space.
NEVER use the ";" (semicolon) character anywhere in the layout.
NEVER use the "*" (asterisk) character except to denote a merge
If you are using the Define Label form with several applications that have different
layout element names, or with one application that has multiple forms with different
layout element names, then you will need to create a Label record for each such
form. Take care that such records do not have the same Label Name as the
programming will find the first label with that name and use it, and it might
not be the label you wanted.
The Label Options tab
Your label options are as follows:
- Image Path — Specify an image to print on the label. Type in the full path
to the image file and Tab out of the field. If the image exists along the path you've
entered, it will appear in the Image Preview box, scaled to fit the box's
dimensions. (This will not likely be the image's actual size.) You can optionally
double-click on the Image Preview box and select the image from your file system
that way. If you're going to be using images in your labels, you should go into
Application Properties in Designer and specify the path to your image files. The
default is set to the Pics folder which is presumed to be a folder in your working
directory, but you can change it. In any case, the Image Path field should
contain the full path so that the image can be found by the programming when the label
The image file must be a BMP, JPG or PNG. The image will print at 100% unless you
specify the Width and Height. (See Downsize Image below.) Images
can be resized/resampled in most any graphics program. Suppose your image is 3 inches
wide by 1 inch high and you're printing to Avery 8164 shipping labels (4 inches wide by
3.33 inches high). Any image you specify will print starting in the upper left corner
of the label. If you Shift (see below) your label text Down by 1.5 and
Right by .50, the address block will print below the image with plenty of white
space around it.
- Downsize Image — Image Width & Height. You can specify the Width and
Height of the selected image. These settings are useful if you need to scale the
image down a bit to fit on the label after performing a Test Print. Scaling an
image (called resizing or resampling) is best done in a graphics program
such as Photoshop, Paint Shop, PhotoPaint or Microsoft Paint (on the Accessories menu
in Windows), but you can do it on-the-fly in the LabelWiz to see the
effect of the scaling. You cannot scale an image upward (increasing its size), only
downward. You can use Test Print to see the effects of your image sizing.
Note: If you specify a Width setting and leave the Height setting
blank, LabelWiz will maintain the image's correct width-to-height aspect
ratio for the reduced width you specified.
- Shift Text — Shift the label text down and/or to the right. This feature
provides an offset for the label address block, such as when printing addresses on
large shipping labels. Use this feature to shift the text down and over to the right so
it prints more in the center of the label. Shift Text is particularly useful on
larger labels, such as the Avery 8164. This label is 4 inches wide by 3.33 inches high.
If you shift the text 1.25 Down and 1.00 Right, a typical address block will print
close to the center of the label.
Shift Text is required if you're including an image on your label, such as a
company logo, or printing a Label Frame (see below). The image will print
starting in the upper left corner of the label, so you'll need to Shift your
address block to print below that and perhaps a bit over to the right. With a
frame, you'll need to shift the text down and to the right a bit (or more) so it doesn't
print on the frame.
You can also use small Shift Text settings to compensate for the small
variations that all printers have as to where they actually put the ink on the
- All UPPERCASE. This option converts your name/address block to all uppercase
characters, which is a good idea since it aids postal workers with
poor eyesight and increases the likelihood of delivery. With proportional fonts,
printing in all uppercase (as well as printing in a bold font) takes up more label
space. So you'll need to take this into account with small labels that might contain
lengthy names or address lines.
- Add Label Frame. This feature prints a frame around the outer perimeter of
the label. You can optionally use this for larger labels where you know you have enough
"white space" around the outside of the label. Label frames are not recommended for
small 3-across labels (such as the Avery 5160) because these labels have barely enough
room as it is to print an address block. Click the Pick button to select a frame
style from a popup list. You can then print a sample of the frame style to your default
printer by clicking the Test Print button.
- Print Down. This feature prints your labels down the page in a
phonebook-like "snaking column" format (right-hand graphic below) rather than across
the page (the default). If you sort your records before printing the labels (always a
good idea in case you experience a jam or didn't provide enough label sheets and have
to reprint) then the sort order will go down the first column and continue at the top
of the next column.
- Add PostNet Barcode. If you check this box, then you must have a "bars12"
font installed in your system. Download the "bars12" font at
http://www.savepostage.com for $10.00. If you check this box and don't have the "bars12" font in your system,
then your labels will print with something like this below the address block:
For the PostNet barcode feature to work, your ZIPCode element (whatever it is named)
must be the last element on the label with no literal text or extra carriage
returns below it. PostNet barcodes are really only useful with ZIP+4 (9-digit) ZIP
Codes. The barcode prints right below the address block.
There are three buttons near the top of the LabelWiz form. Here's what
- LabelWiz Setup — Click this button on for information on the options you
have for setting up (configuring) LabelWiz to work with your
forms. You'll also find an easy-to-follow tutorial exercise ("Test Drive LabelWiz") for printing a few labels using the included
Customers database and sample labels. This tutorial takes just a few minutes to
complete and will familiarize you LabelWiz rapidly.
- Design Help — The button you clicked to display this document.
- Test Print — Click this button to print a sample label that represents your
design specifications so far. Use this button as often as needed to check your label
design. DO NOT use this feature to check label alignment on a label sheet.
Label Page Print Preview
Previewing the first page of a sheet of labels before wasting paper is always a good idea.
LabelWiz lets you select any available printer to print to. By
default, the printer menu includes only your default printer, but you can add to the menu
any printer in your system. A good "printer" for previewing the first page of a label
print job is PDF995. For $10.00 you can download PDF995 at http://www.pdf995.com. Once you've installed it in your
system, you will have a new printer named "PDF995" which you can add to your printer menu
by using the Add Printer menu selection. You will need Adobe Acrobat Reader on your
computer if you use PDF995. Adobe Reader is available free at http://www.adobe.com.
Note: PDF995 will display only the first page of labels for a print job.
If you need technical assistance for LabelWiz, contact us at
firstname.lastname@example.org. We may ask you to send us the application you are using to
print labels so we can determine the cause of the problem.
For LabelWiz setup instructions,
click the LabelWiz Setup button
near the top of the LabelWiz form.